Creating Matrix from Purchase-order

dankrondankron Member Posts: 3

Hey guys,

I'm wondering if anyone can share some insides on how are you creating Matrix from a purchase order.

We receive new products every day and most of them are not in the system, our POS has about 14K items and most of them are not inside a matrix, which makes things really hard to add to our website.

I'm wondering what is the easier process of creating a matrix from a purchase order, i can't believe there isn't an easy way to do it like:

Select all the items you need and then click on a group into matrix button. And that will automatically create the matrix for you based on the information of the selected products.

Currently we receive an Order, products are created individually from the catalogs imports or manually by our stock receiving staff, then you need to go into the matrix section of lightspeed, create the matrix, add all the same information it was already added into the item when receiving, then look for the item and add it into the matrix.

That for me makes no sense what so ever, it feels that who ever is creating and designing lightspeed doesn't even use or test the system, it doesn't take much to figure out this is not the way to do it.

So, on that note, has anyone figure out a better way to do this?

cheers,

dan

3 comments

  • VD_LSVD_LS Administrator, Moderator, Lightspeed Staff Posts: 760 moderator

    Hey @dankron,


    Since a matrix is a hub where products get assigned to it, you could realistically create the item using the PO, then go into the matrix you just created and add the single product to the core matrix.


    • To assign existing products to the matrix, go to the Setup tab of the matrix itself and go down to the search box titled "Add existing items to Matrix" 

    • Search for the item and add it to this matrix.
    • The item will then be added in the grouped items below 

    • The matrix will now ask you to assign the sizing of this product. 
    • Set this according to the item, if it didn't have a size yet, assign it whatever size you wish. 


    • Save the changes and the drop down option will disappear, leaving your selections 

    This would be the fastest way of creating a PO, creating an item and then linking it to your matrix. Hope this helps!

    ———

    If you have any further questions Please do not hesitate to contact LightSpeed support or check out our Support Page.


    All the best!

    Vanessa

    Lightspeed Retail Support

    866-932-1801 ext. 2 (Toll-Free)

    514-907-1801 ext. 2 (Montreal)

  • sjlforesjlfore Member Posts: 1

    We have a clothing store with 1000+ new products every season - each with a colour/size matrix. We process over 100 PO's a season.

    The solution above is way to time consuming. Now we have to import just the items from our PO spreadsheets (without quantities) because Lightspeed doesnt allow importing PO's with matrix items. We have to go back and manually create a PO in Lightspeed after importing items. This is proving to be too time consuming. We are hoping Lightspeed develops a way of importing a PO with new items in a matrix format soon.

  • VD_LSVD_LS Administrator, Moderator, Lightspeed Staff Posts: 760 moderator

    Hey @sjlfore


    Thank you for sharing your experience with us! Getting this sort of feedback is appreciated, especially when we get to explore other industries!

    ———

    If you have any further questions Please do not hesitate to contact LightSpeed support or check out our Support Page.


    All the best!

    Vanessa

    Lightspeed Retail Support

    866-932-1801 ext. 2 (Toll-Free)

    514-907-1801 ext. 2 (Montreal)

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