Physical inventory locations

danmccloskey1danmccloskey1 Member Posts: 4

Why does Lightspeed not have a field to give an item a physical location within my store? Doing inventory is so much quicker and easier when I can send my counters to a certain location to count all the items located there.

Or am I missing something, and cant find this feature?

I have added a custom field but you cannot search by, or sort by that field so it has no relevance in this situation.

Any suggestions?

Thanks

8 comments

  • VanessaDVanessaD Moderator, Lightspeed Staff Posts: 505 moderator

    Hey @danmccloskey1 ,

    In retail, since the items exist in all shop locations at once, whatever location you're in determins where the item is physically located.


    You can determine this on the top-left of the utility bar (seen below)


    You can also use the Automatic Re-Ordering section (bottom right, above) to determine which store you're in by seeing what store name is in bold.


    During an inventory count, the location is under the Details section, so all items that are associated with this count will be attributed or should belong to that one shop.


    If you mean something else, feel free to clarify and I can better help! Otherwise, you can always contact us in Support! We're open 24/7.

    ———


    If you have any further questions Please do not hesitate to contact LightSpeed support or check out our Support Page.


    Cheers!


    Vanessa D.

    Lightspeed Retail Support

    866-932-1801 ext. 2 (Toll-Free)

    514-907-1801 ext. 2 (Montreal)

  • danmccloskey1danmccloskey1 Member Posts: 4

    Vanessa,

    Thank you. I may not have posed the question correctly.

    We have one store. Within that store we have upwards of 10,000 SKU's. Each SKU has a physical location within the store, for example Widget A is located on Shelf A Bin1. In Lightspeed I do not see a place to put a location for each item. Each item having a location makes doing a physical inventory much easier when you can give your counters a sheet and say count everything in this location. As it stands now they will have a sheet and have to look around the store for the items they need to count.

  • gregaricangregarican Member Posts: 663 

    @danmccloskey1 , how many different physical locations are there? One thing that might work would be to have a product tag for the items. That denotes its location. I think you can filter inventory counts against product tags. Just an idea, since I'm unsure if it's viable. 😀

  • VanessaDVanessaD Moderator, Lightspeed Staff Posts: 505 moderator

    Hey @danmccloskey1


    I totally agree with @gregarican ! Based on the way you've described it, you could add multiple tags while using an organizational system (Tag 1 =Shelf Tag 2 = Bin etc).


    Since items are shared throughout all locations within 1 account, the tags are as well.

    ———


    If you have any further questions Please do not hesitate to contact LightSpeed support or check out our Support Page.


    Cheers!


    Vanessa D.

    Lightspeed Retail Support

    866-932-1801 ext. 2 (Toll-Free)

    514-907-1801 ext. 2 (Montreal)

  • danmccloskey1danmccloskey1 Member Posts: 4

    We currently have roughly 100 different locations.

    So are you suggesting to use the Tag section to add a location?

  • VanessaDVanessaD Moderator, Lightspeed Staff Posts: 505 moderator

    Hey @danmccloskey1 ,


    Considering the amount of locations you have, tags could be used but you'd need to get creative since there's a limit of 250 characters in the tag field.


    Even if you'd use this particular format: S1B2L5 (shelf 1, Bin 2, location 5) as a tag, you'd still be affected by the character limit, as there would be upwards to 600 total characters used per item.


    I'll note your feedback and request to be able to either increase the tag character limit or include a location field that can be searched in the item search, if this helps!

    ———


    If you have any further questions Please do not hesitate to contact LightSpeed support or check out our Support Page.


    Cheers!


    Vanessa D.

    Lightspeed Retail Support

    866-932-1801 ext. 2 (Toll-Free)

    514-907-1801 ext. 2 (Montreal)

  • danmccloskey1danmccloskey1 Member Posts: 4

    Vanessa,

    Having a place for item location in the item record would be ideal. Having the ability to search by it, and print out count sheets is paramount.

    Thank you

  • VanessaDVanessaD Moderator, Lightspeed Staff Posts: 505 moderator

    Hey Dan,


    Definitely! Thank you very much for taking the time!

    ———


    If you have any further questions Please do not hesitate to contact LightSpeed support or check out our Support Page.


    Cheers!


    Vanessa D.

    Lightspeed Retail Support

    866-932-1801 ext. 2 (Toll-Free)

    514-907-1801 ext. 2 (Montreal)

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